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Pre-defined Automated Processes with Microsoft Office 365

Streamline your workflow and enhance productivity with our pre-defined automated processes using Microsoft Office 365.

HRM Module BASIC

01

HRM Base

Maintaining full information about employees

Using it as an integrational point for ensuring integrity with all other applications

Applicant files

02

Days Off Management

Streamlines submitting and approving absence requests (for things like vacation, sick leave, etc.).

Automatically notifies employees for delegated tasks, and makes managing substitutes easier.

Organizes and stores absence records, gives full reports and analyses on absence data.

Finds the risk and fits the skills to the coverage.

Notifications and Reminders & Mobile Accessibility

Analytics and Reporting

03

Contact List

Centralized Contact Management: Provide a single, centralized repository for all employee and partner contact information, ensuring easy access and management.

Improved Communication & Collaboration

Search and Filter by different criteria

Grouping and Categorization

04

Employee Work Statement Request (any kind)

Facilitate Requests: Simplify the process for employees to request work-related statements and documents

Improve Efficiency: Automate the request and approval process to save time for both employees and HR personnel

Standardize Documentation: Ensure that all issued documents are consistent and comply with company standards and legal requirements

Enhance Record-Keeping: Maintain accurate records of all requests and issued statements for auditing and reference purposes

Increase Transparency: Provide employees with a clear process and timeline for their requests

Notifications and Reminders & Mobile Accessibility

Analytics and Reporting

HRM Module EXTENDED

01

HRM BASIC Module

HRM Base

Days Off Management

Contact List

Employee Work Statement Request (any kind)

02

Business Trips

Trip Request Submission

Manager and Budget Approval

Travel Arrangements

Expense Reporting

Reimbursement Processing

Record-keeping and Reporting

All trip details, approvals, expenses, and reimbursements are securely stored, with reports available for analysis and auditing

Notifications and Reminders & Mobile Accessibility

Analytics and Reporting

03

Employee Onboarding

Streamline Onboarding & Ensure Compliance before the first working date

Enhance the New Hire Experience starting from selecting to the first day

Welcome Portal & Task Management & Document Management

Automatic Labor Contract Generation

Compliance Checklists

Initial Training and Orientation

Notifications and Reminders & Mobile Accessibility

Analytics and Reporting

04

Employee Off-boarding

Simplify the process for off-boarding employees, ensuring a smooth and organized exit from the organization

Ensure Compliance

Manage tasks until the end and delegate

Protect Company Interests

Facilitate asset collection

Ensure Access Revocation

Exit Checklist & Exit Interview & Exit Meeting

Document Management

Final Pay and Benefits Processing

Feedback Collection

Notifications and Reminders

Analytics and Reporting

05

Additional benefits

Simplify the process of managing and administering additional benefits for employees

Provide employees with easy access to benefit information and enrollment, increasing overall job satisfaction

Ensure clear communication and understanding of available benefits and eligibility criteria

Automate the process for employees to request or enroll in additional benefits

Benefits Catalog

Enrollment and Request Forms

Eligibility Management

Approval Workflow

Notifications and Alerts

Feedback and Surveys

Analytics and Reporting

06

Training & Certifications

Training Catalog

Enrollment, Assignement and Registration

Course Management & Progress Tracking

Certification Management

Notifications and Reminders

Document Management & Approvals

Budget Tracking

Feedback and Surveys

Analytics and Reporting

07

Home Office Management

Streamline Remote Work Requests

Automate Approval Workflow

Analytics and Reporting

HRM Module
FULL PACKAGE

01

HRM EXTENDED Module

02

Book a working spot & Management of working spots

Simplify the process for employees to book workspaces within the office

Approval Workflow

Optimize Workspace Utilization

Ensure Compliance and Safety

Enhance Flexibility

03

HR Recruitment

Streamline Position Requests

Facilitate collaboration for defining Job Position description

Application Collection and Management

Collaborative Assessment Tools

Interview Scheduling

Document Management

Surveys and Written Questionnaires for applicants

Interview Feedback and Assessments

Shortlisting and selection of applicants

Compliance Checklists

Database with all applicants with easy management for GDPR management

Analytics and Reporting

04

Instructions, policies and regulations

Streamline Policy Distribution

Enhance Compliance

Automate the process of assigning compliance tasks to employees and tracking their completion

Reduce the manual workload for HR and managers in managing policy awareness and compliance

Enhance communication between HR, managers, and employees regarding policy updates and compliance requirements

Manage registers for assignments and follow organizational content

Task Assignment and Notification

Forms for Instruction Assignment

Employee Handbook

05

Shift Management

Simplify the process for creating and managing employee shift schedules

Enhance Flexibility & Compliance

Enhance communication between managers and employees regarding shift schedules and changes

Analytics and Reporting

Notifications and Alerts

06

Employer Branding Activities

Streamline Campaign Management for promoting the company as an attractive place to work through various branding activities

Facilitate Collaboration across different departments

Track Engagement and Impact measuring

Automate administrative tasks related to employer branding, reducing manual workload for marketing and HR teams

Employee Advocacy Programs

Survey and Feedback Tools & Feedback Collection

Analytics and Reporting

Continuous Improvement

07

Employees & Managers Assessment

Assessment Request and Scheduling

Simplify the process of conducting performance assessments for employees and managers

Enhance Feedback and Communication

Track Goals and Progress

Standardize the assessment process to ensure fair and consistent evaluations across the organization

360-Degree Feedback

Goal Setting and Tracking

Customizable Assessment Forms

Tracking and Reporting

Continuous Feedback Loop

Documentation and Compliance

Analytics and Reporting

08

Release, dismissal and layoff of an employee

Streamline Off-boarding

Termination Request Form & Approval Workflow

Ensure Compliance

Protect Company Interests

Facilitate Knowledge Transfer

Access Revocation

Exit Interviews & Feedback

Final Pay and Benefits Processing

Knowledge Transfer and Handover

09

Promoting an employee

Streamline Promotion Process

Promotion Request Form & Approval Workflow

Facilitate Performance Evaluation & 360-degree feedback

Ensure Compliance

Promotion Criteria and Guidelines Management

Notifications and Alerts

On-boarding for New Role

Reporting and Analysis

10

Corporate Social Responsibility Management

Streamline CSR Project Management

CSR Project Request Form

Approval Workflow

Collaboration Tools

Track Impact and Engagement

Ensure Compliance and Reporting

11

Inclusion and diversity

Promote Inclusivity and Diversity

Provide tools for different departments to collaborate on diversity initiatives and communicate effectively

Track Impact and Engagement

Assign and manage tasks and policies

12

Power BI (full reporting on HRM module)

Task & Project Apps

01

Streamlines document management for contracts, projects, and clients with an accessible electronic archive.

Automates invoicing sends payment notifications, offers centralized control with role-based access, and enhances client communication and contract oversight with analytics.

Contracts & Projects

02

Task management, automatic assignment to the responsible employee, tracking hours, and tracking task performance.

Offers task access across levels, integrates with contracts and projects for enhanced oversight, and supports task delegation.

Monitors task and document updates, aiding in deadline adherence and analytical queries.

Work Progress Tracker

+ Contracts & Projects

03

Create and manage projects. Easily assign tasks and register them into the Work Progress Tracker to monitor.

Flexibly create and reuse project templates to facilitate and simplify repetitive tasks and projects.

Create project templates for repetitive projects

Project Management

+ Contracts & Projects

+ Work Progress Tracker

04

Customers submit requests for support or new offerings via the Support Request App, directly feeding into the Work Progress Tracker with automatic assignment and email notifications. It centralizes request management, preventing oversight and misplaced emails, and enhances resource delegation and visibility of customer tasks within the organization.

Customer Support App

+ Contracts & Projects

+ Work Progress Tracker

+ Project Management

05

Monitoring shared resources and work across different projects

Portfolio Management

Assets Management

01

Asset Onboarding

✓ Simplifies asset registration across all employees and units.

Automate asset requests.

Organizes creation and storage of transfer.

Manage reception protocols.

02

Automation & Documentation

Automate approvals by executives.

Aids in evaluating suppliers.

Aids in pricing for asset procurement.

Supplier Analysis.

Financial Planning & VAT management.

03

Asset Off-boarding

Assists in asset retrieval during employee terminations.

Boosts control over asset custody.

Maintains clear accountability.

Enhances asset purchase plans and VAT optimization.

Access & Systems

01

Organize and manage system access requests, incl. to vendor’s systems

Organizes and automates the process of requesting access to various information systems, databases and environments.

Speed up access management

02

Register and monitor all granted accesses to systems

Notifies when access renewal is needed, or a security audit is scheduled.

Monitor granted accesses and reduce security risks.

03

Support management of sensitive information

✓ Organizes the necessary access to sensitive information at different levels - from employee, team, supervisor to management.

Provides a variety of reports and analyzes related to information systems.

Fleet Management

01

Cars & Travel Lists Management & Fleet Management

Vehicle Allocation & Maintenance: Assign cars to employees and manage maintenance schedules.

Expense Management: Monitor and report fuel consumption and other car-related expenses.

Travel Itinerary Creation: Plan and share travel routes and schedules.

Mileage Log: Automatically record distances traveled for reporting and reimbursement.

Compliance Checks: Ensure vehicles and drivers meet legal and policy requirements.

Usage Analysis: Review car usage patterns to optimize fleet size and allocation

Expenses Management

01

Expenses Management

Expense Submission & Approval: Facilitate quick filing and authorization of employee expense requests.

Vendor Management: Oversee vendor subscriptions, including registration and invoice handling.

Streamlined Procurement: Enhance the efficiency of the end-to-end procurement cycle.

Subscription Tracking: Monitor active subscriptions and schedule payments to avoid lapses.

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