• Data Request Management: Automate handling of Data Subject Access Requests (DSARs) through Power Apps and Power Automate.

• Consent Tracking: Store and manage consent forms and track validity periods with SharePoint and custom workflows.

Managing Customer-Related PoA

• Digital Recordkeeping: Maintain  an organized and searchable database in SharePoint to store all  customer PoA documents, tagged with metadata (e.g., customer name, type  of PoA, validity period) for quick retrieval.

• Workflow Automation: Use  Power Automate to streamline the submission, review, and approval of  PoAs required by customers to access the company’s services and  products, reducing administrative delays.

• Expiry Notifications: Automate  reminders for customers and internal stakeholders about approaching  expiration dates or renewal needs, ensuring uninterrupted service  access.

• Access Control: Restrict  access to customer PoAs to authorized personnel using Azure Information  Protection, safeguarding sensitive information.

• Audit Trails: Record  all actions related to customer PoAs, including modifications and  access logs, to ensure compliance with legal and organizational  policies.

Managing Company-Related PoA

• Centralized Repository: Store  all company-issued PoAs in a secure SharePoint folder, organized by  purpose (e.g., legal representation, bank access) and accessible for  easy reference during audits or legal checks.

• Standardized Templates: Use Word and SharePoint to maintain standardized templates for company PoAs, ensuring consistency and reducing drafting errors.

• Automated Approvals: Implement  Power Automate workflows to manage the approval process for issuing  PoAs on behalf of the company, ensuring faster processing.

• Renewal Alerts: Set  up automated reminders for company representatives about upcoming  expirations of PoAs, avoiding disruptions in operations requiring  third-party authorizations.

• Compliance Assurance: Use  audit logs to track every action taken on company-issued PoAs,  providing transparency and reducing risk in case of disputes or audits.